Executive Assistant - SGP

About Kinaxis  

Location

Singapore (Hybrid)

About the role

The Executive Assistant is responsible for providing professional administrative support to C-level and/or Senior Executives through calendar management, travel and transportation planning, and meeting and event management.

As a key point of contact in a global workplace, the EA is astute in their presentation and interactions with a variety of stakeholders.

They calmly navigate through and manage complex, unpredictable, confidential, and evolving schedules, and will leverage their keen ability to prioritize tasks based on urgency and importance. 

What you will do

• Manage complex schedules and calendars of executive-level employees, including calendar, travel, and meeting management.
• Coordinate with travel agents and manage all aspects of travel, including transportation and lodging.
• Manage and complete executive expense reports; reconcile credit card statements and ensure accuracy of reports.
• Organize and execute team activities and meetings, all-hands meetings, quarterly on-sites/off-sites, social events, and customer visits.
• Build strong and trusted relationships with Executives and their leadership teams; maintain a high level of integrity while dealing with confidential matters.

What we are looking for

• Post-secondary diploma or degree in a related field, or equivalent experience.
• 5+ years of progressive Executive Assistant experience, preferably in a high-tech environment; must-have experience reporting to C-level or senior executives.
• Experience coordinating and securing complex travel arrangements for executive team members optimizing routes and timing.
• Analytical and problem-solving skills; Demonstrates ability to think critically when faced with challenges.
• Demonstrates ability to prioritize tasks based on the needs of the business; proactively solicits feedback to ensure alignment.
• Professionally skilled in communications using articulate, publishable, written, and verbal communication.
• Agile and resilient in managing multiple schedules and calendars with multiple sources of information.

Role Specific Skills and Qualifications

• Professional, approachable, builds trust and credibility.
• Develops professional networks to support them in their work.
• Ability to work in a fast paced, high-pressure, ever-changing environment.
• Proficiency in Microsoft Office applications, especially Outlook.
• Experience with Concur travel and expense software is an asset.
• Experience providing support to multiple professionals and managing competing priorities.

#Senior #LI-RJ1 #Hybrid

Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day—when we see store shelves stocked, when medications are available for our loved ones, and so much more. 

Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Ford, Unilever, Yamaha, P&G, Lockheed-Martin, and more. 

Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to net-zero operations strategy for the long term. We are involved in our communities and support causes where we can make the most impact.

People matter at Kinaxis and these are some of the perks and benefits we created for our team:

• Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs and training and career development
• Recognition programs and referral rewards
• Hackathons

For more information, visit the Kinaxis web site at www.kinaxis.com or the company’s blog at http://blog.kinaxis.com.

Kinaxis strongly encourages diverse candidates to apply to our welcoming community. We strive to make our website and application process accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at recruitmentprograms@kinaxis.com. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.

Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description, to identify candidates whose education, experience and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.